Your success is outgrowing your front desk.
Your clinic is thriving, and that is exactly the problem. We evaluate the real pain points, build secure AI automations for the tasks eating your team's hours, in French and English, with PHIPA for Ontario and Law 25 for Quebec built in, plus two on-site visits.
Fixed fee from $2,257 to $5,820, a senior practitioner replies in under 12 hours, a real person, not a bot.
- After-Hours AgentTriaged emergency, escalated to on-call21:42
- Recall automationBooked hygiene, 3 month cycle20:11
- Intake botCompleted new patient form, EN19:08
- Waitlist backfillFilled cancelled 10:30 slot18:45
Six workflows that quietly run the front desk.
Each one is mapped to a real dental pain point. We build only what your clinic needs, in either language, on Canadian-hosted infrastructure.
Reminders and no-show recovery
Smart reminders, automated waitlist backfill when a chair opens, bilingual confirmations.
Hygiene recall and reactivation
Never lose a recall again. We bring lapsed patients back without burying the team in phone calls.
New patient intake and consent
Digital intake and consent forms collected in advance, validated before the appointment.
Post-op and treatment follow-ups
Automated check-ins after extractions, surgery, and ortho adjustments, escalated to a clinician when needed.
Insurance and billing assist
Predetermination prompts, balance reminders, payment links, claim status follow-up.
Review and referral requests
Polite, well-timed asks that lift Google reviews and bring in word-of-mouth referrals.
The AI front-desk that answers when the lights are off.
An out-of-the-box AI agent that answers calls and messages after the clinic closes, triages emergencies safely, books non-urgent requests directly into your calendar, and helps with invoicing and insurance, in French and English.
- The 7pm toothache call that goes to voicemail, and the patient who then calls a competitor.
- Predetermination and insurance estimate questions that tie up the front desk.
- No-show chairs that never get backfilled.
- Bilingual patients who get served in only one language.
- Recalls that quietly lapse because nobody had time to chase them.
A human is always the fallback for anything clinical or sensitive. Every interaction is logged.
Emergency triage
Distinguishes a true dental emergency (severe pain, swelling, bleeding, facial trauma, knocked-out tooth) from a routine request, gives safe pre-approved guidance written with the clinic, and escalates per your on-call protocol.
Service and cost triage
Identifies what the caller needs and gives an estimated cost range using your own fee schedule, Ontario or Quebec, before booking.
Direct calendar booking
Non-urgent requests are booked straight into your calendar against live availability, with confirmation in the caller's language.
Invoicing support
Generates and sends invoices and payment links for balances or deposits, with full audit trail.
Insurance assist, both provinces
Ontario private plans, Quebec RAMQ-covered versus private services, predetermination prompts, and claim status follow-up.
Routine admin you delegate
Rescheduling, recall callbacks, form completion chasing, review requests. The clinic chooses what gets handled.
Four steps, two on-site visits, no surprises.
- STEP 1
Visit 1: Evaluate
In-person pain-point evaluation in Ottawa or Gatineau. We map the workflows that are draining your team.
- STEP 2
Build
Bilingual builds on Canadian-resident infrastructure. We draft the compliance pack alongside (PHIPA or Law 25).
- STEP 3
Visit 2: Test on site
Live testing at the clinic until everything runs clean. Staff walkthrough included.
- STEP 4
Hand over and keep working
Live dashboard, plain-language operating runbook, staff training. The system keeps working without us.
See what your time is actually worth.
Move the sliders. The estimate is validated during Visit 1, not a promise.
Assumptions shown: recovered appointment revenue = appointments × no-show rate × 0.30 × revenue per appointment. Admin savings = hours × 0.60 × $26/h × 4.33.
Estimate, not a promise. Validated during Visit 1.
Build your estimate.
Fixed fees from $2,257 to $5,820. Above that, we phase the build and quote individually on a scoping call.
The first two modules are included in the base fee.
End-to-end package: intake, accounting, secure messaging portal, and full-clinic automated workflows with compliance built in. One flat price.
- Base engagement$2,257
- PHIPA pack (Ontario)included
- Pain-point evaluation (Visit 1)
- Both on-site visits, Ottawa-Gatineau
- Province compliance pack (PHIPA or Law 25)
- Live dashboard plus plain-language operating runbook
Estimate, not a binding quote. Confirmed on the scoping call.
We're the dentists of systems.
We look for the cavities in your operations and fix them before they need a root canal.
Auxlo was founded with technology in mind, but built on delivering high-end services through a team that brings 15 years of experience in the health sector. We've worked with sensitive data, learned to deliver under pressure, and supported healthcare clinics directly. Our practitioners are internationally certified, reachable, and we never leave you stranded with a system you don't understand. We test our own products, and our value is measured by you: hours saved, money saved, and higher margins, because we actually handle your pain points.
Health-sector veterans
15 years working alongside clinics with sensitive patient data and real operational pressure.
Internationally certified
CISA through ISACA, plus governance frameworks recognized worldwide.
Always reachable
We don't hand you a black box and disappear. Real humans, real follow-up.
Tested before it ships
We run our own products against real clinic workflows before we hand them over.
Pick a time. We come to you, or we meet online.
Free 30-minute assessment call, no commitment. In-person visits are available in Ottawa and Gatineau. Clinics elsewhere can book an online session.
Straight answers.
Auxlo does not provide legal advice. References to PHIPA (Ontario) and Law 25 (Quebec) reflect our operational practice and should be confirmed by qualified legal counsel for your specific situation. Savings figures and pricing are estimates, validated during the scoping visit, not promises.